Replacement of registration of stay certificate

When should I apply?

You can apply for the replacement of registration of stay certificate if you are a UK national / the Withdrawal Agreement beneficiary and you have a registration certificate of an EU citizen issued in Poland by the end of 2020. Download the application HERE

You can submit the application from 01/01/2021 to 31/12/2021.

In the case of a foreigner who is a minor, the application is submitted by parents or guardians appointed by the court or by one of the parents or one of the guardians appointed by the court.

Before you apply, read our tips on how to fill in an application form.

Where should I apply?

You may send your application by post.  What counts is the date of postage at the post office.

As a general rule, you will be asked to visit the Office in person and at that time, the biometric identifiers shall be collected. However, in a justified case of emergency such as a health condition, this obligation may be waived.

If you apply by post, your next step is to visit the office in person to give your fingerprints.  Fingerprints are required from all applicants who have turned 6 by the time of the application.

Learn how to give your fingerprints.

Upon receiving your application via post, we will request your attendance to provide fingerprints. During your visit, you may also file other documents that are required.

After submitting your application, you will receive a certificate valid for one year.

What documents do I need?

  • application completed in accordance with the instructions in 1 copy (application to be downloaded).
  • 2 photographs
  • a photocopy of a valid travel document (the original for inspection), in a justified case, when you do not have any valid travel document and you are not able to obtain one, you may present another document confirming your identity.
  • a written declaration (signed) on the continuation of your stay in the territory of Poland after December 31, 2020 with an indication of absences exceeding 6 months in the 12 months preceding the submission of the application or other evidence confirming that you resided in Poland on December 31, 2020. or earlier (this could include an employment contract,  a tenancy agreement or a utility bill in your name, dating from 2020 or other evidence of recent entry to Poland, such as tickets, etc.). You can use a dedicated form for that statement - download HERE

Check which documents can confirm that you meet the conditions for stays exceeding 3 months. For stays up to 3 months before December 31, 2020 provide us with the date of last entry into Poland (also applies to persons previously staying in Poland), e.g. a signed declaration or travel ticket. It is also possible to present other evidence of maintaining the right of residence or possession of this right in specific cases. Find out in what situations you retain the right of residence.

There’s no fee to apply for the registration certificate.

How do I collect the document?

The registration certificate shall be collected in person at the Department of Foreigners in Poznań or at one of the office's delegations. Check the addresses

When a document issued to a minor over 6 years of age is collected, his/her presence is required.  When a residence card has been issued to a minor under 13 years of age by the date of its receipt, the card shall be collected by his legal representative or guardian.

In the event of waiving the requirement to appear in person when submitting the application, the document may be collected by an attorney based on a special power of attorney to collect this document, upon presentation of a document confirming identity.

A visit to collect a registration certificate in Poznań can be booked in advance via the website by selecting "residence card collection" queue

Check the queue status.

To collect your registration certificate, bring a valid travel document and previous registration certificate, if issued.
Check if your document is ready for collection and where you can collect it in our application to avoid dissapointment.

What should I know?

What are my obligations related with obtaining the registration certificate?

You should inform the Governor depending on your current place of residence, in the case of:

  • change of information stated on your registration certificate
  • damage or lost of your registration certificate or any other circumstances that make it difficult to identify the holder of the certificate.

In the event of loss of registration certificate, you should report it to our Office and a new document shall be issued.

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