Registration of stay

When should I apply?

You should apply in person no later than on the next day after 3 months from the date of entry into the territory of the Republic of Poland.

In very exceptional circumstances, including your health condition, it will be possible to submit your application not only in person.

Minors are not required to submit their application in person.

Before you apply, read our tips on how to fill in an application form.

Where should I apply?

You may apply in person at the Department for Foreigners in Poznań or one of the office's delegations: Book your visit

If you cannot apply in person, please send your application by post to meet the deadline. Check the addresses.

What counts is the date of postage at the post office.

What documents do I need?

  • Application completed in accordance with the instructions in 1 copy (application to be downloaded). You can also get a copy of the application form in all of our offices;
  • A valid travel document or other valid document confirming your identity (you need to present original for inspection). If you are not able to present a valid travel document or other valid document confirming your identity and citizenship, you have the right to present other proof that certifies your identity and citizenship, but does not rise to any objections.
  • 4 photographs

If you are an employee:

  • A written statement of your employer or of the entity authorized to entrust the EU citizen with the performance of work confirming their intention to employ you, or a confirmation of the performance of work e.g. employment contract.

If you are self-employed:

If you are a student or if you undertake vocational training:

  • Current certificate from university (public/non-public) presented on the up-to-date form (please find the example in the attachment) or proof of undertaking vocational training,
  • Proof of having health insurance or the entitlements to use Healthcare on the basis of the regulations on coordination of social security systems or confirmation of private health insurance that will cover all medical expenses in Poland including hospital treatment. Such certificate should include the insurer’s commitment to pay the costs of health care services directly to the benefit of the health care services’ provider on the basis of a bill issued by the provider;
  • A written statement regarding having financial resources sufficient to support yourself and your family members, so that you are not a weight for the social security system. Below you will find a list of documents that can proof of having sufficient financial means:
    • a credit card;
    • a certificate of having means of payment in a bank or other financial institution signed and stamped by bank or financial institution representative issued not earlier than one month before the date of submitting an application for a registration of residence,

If you are married to Polish citizen:

  • current copy of marriage certificate (issued not earlier than 3 months before submitting the application)
  • photocopy of the spouse's identity card (original available for inspection)

 In other cases:

  • Proof of having health insurance or the entitlements to use Healthcare on the basis of the regulations on coordination of social security systems or confirmation of private health insurance that will cover all medical expenses in Poland including hospital treatment. Such certificate  should include the insurer’s commitment to pay the costs of health care services  directly to the benefit of the health care services’ provider on the basis of a bill issued by the provider
  • A written statement regarding having financial resources sufficient to  support yourself and your family members, so that you are not a weight for the social security system. Below you will find a list of documents that can proof of having sufficient financial means:
    • a credit card;
    • a certificate of having means of payment in a bank or other financial institution signed and stamped by bank or financial institution representative issued not earlier than one month before the date of submitting an application for a registration of residence.

If you are a family member and an EU citizen and you are joining or staying with an EU citizen:

  • a copy of a proof of registration of the residence of a European Union citizens issued to the EU citizen that you would like to join and live with in Poland,
  • a spouse – current copy of marriage certificate (issued not earlier than 3 months before submitting the application),
  • a descendant (yours or your spouse’s child of less than 21 years of age or who is dependent on you or your spouse) – a document confirming the existence of family bonds and a document confirming the age or certifying that the person is the European Union citizen's or its spouse's dependent (e.g. birth certificate),
  • an ancestor – (yours or your spouse’s parent, who is dependent on you or your spouse) a document confirming the existence of family bonds and a document certifying that the person is the European Union citizen's or its spouse's dependent.

How to get my certificate of residence registration 

  • The certificate of residence registration should be collected in person only at the Department for Foreigners in Poznań or at one of the office's delegations.
  • When a certificate of residence registration issued to a minor over 13 years of age is collected, his/her presence is required.  When a certificate of residence registration has been issued to a minor under 13 years of age by the date of its receipt, the certificate shall be collected by his/her legal representative or guardian with a valid identity document.
  • A certificate of residence registration may be also collected by the appointed attorney-in-fact, on the basis of a special power of attorney to receive this certificate, upon presentation of a document confirming his / her identity
  • A visit to collect a certificate of residence registration in Poznań can be booked over the phone or email. Detailed information regarding collection of documents, phone numbers and  e-mail address, will be included in official correspondence (letters to suplement formal requirments, requests to supplement documents) and in our online application (Foreigners - Check case status)
  • A visit to collect a certificate of residence registration in Poznań can be booked in advance via the website by selecting „E” – collecting a residence card
  • To pick up your certificate of residence registration, bring a valid travel document or other document verifying your identity and citizenship
  • A certificate of residence registration, issued after 2nd August 2021, is valid for 10 years
  •  Check if your certificate of residence registration is ready for collection and where you can collect it in our online application (Foreigners - Check case status)

What should I know?

What are my obligations related with obtaining the registration?

You should inform the Governor depending on your current place of residence, in the case of:

  • change of information stated on your certificate of residence registration,
  • damage or lost of your certificate of residence registration or any other circumstances that make it difficult to identify the holder of the certificate.

In the above-mentioned cases, you can apply for the replacement of the document that you have so far.

In the case of expiry of the validity period of the certificate of registration of stay, a new certificate is issued.

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FAQ

I am EU citizen. Am I required to complete any formalities?

If you intend to stay in the territory of Poland for period exceeding 3 months you are required to register your residence. You should submit application together with proper documents for your purpose of stay at the Office of Wielkopolska Province. If you fail to comply with the obligation to...

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I lost my certificate of residence registration. Can I get a duplicate?

Yes. You should submit an application for the replacement of certificate of an EU citizen's residence registration. Remember to submit the application in person and present a valid travel document or other valid document confirming your identity (e.g. passport, national ID card).

Do I need a work permit to perform work in Poland if I am a EU citizen?

No. EU citizens have free labour market access. It means that you can work in Poland on the same basis as Polish citizens.

I am EU citizen, my spouse is a third country citizen, which application should s/he submit?

If you live in Poland and you registered your stay in Poland, your spouse should submit application for a residence card for the family member of an EU citizen.

I am a EU citizen and I study in Poland – how should I legalize my stay?

If you are a EU citizen and you study in Poland you should submit application for registration of the residence of the EU citizen

In the application form you should choose study as your purpose of stay in Poland. Below you will find a list of documents that you should submit together with...

read the whole answer...