Work permit

Check if you need a work permit for your employee

When hiring a foreigner in Poland, you need a document legalising the foreigner’s employment. In some cases, the foreigner may be exempt from the need to obtain a work permit – check if your employee: 

  • is a citizen of Ukraine and resides in Poland legally

  • is a student of full-time studies or participates in full-time doctoral studies;
  • is a graduate of full-time studies at a Polish University;
  • is a graduate of a Polish secondary school;  
  • is a citizen of the Armenia, Belarus, Georgia, Moldova or Ukraine who performs work during a period not exceeding 6 months in 12 consecutive months on the basis of the employer's declaration on the intention to employ such nationals, registered in the district employment agency competent for the employer’s place of residence or registered office of the entity entrusting work performance;
  • holds a valid Pole’s Card.

None of the above? Check other cases in which the foreigner is exempt for the need to obtain a work permit.

Check if the foreigner:

  1. has been granted a refugee status in Poland,
  2. has been granted a supplementary protection in Poland,
  3. has a permanent residence permit in Poland,
  4. holds a residence permit for long-term EU resident granted in Poland,
  5. has a residence permit for humanitarian reasons,
  6. has been granted a permit for tolerated stay,
  7. has been provided temporary protection in the territory of Poland,
  8. holds a valid certificate issued on the basis of Article 35 par. 1 of the Act of 13 June 2003 on granting protection to foreigners within the territory of the Republic of Poland,
  9. is a citizen of another Member State of the EU, EEA or Switzerland,
  10. accompanies an EU, EEA or Swiss citizen on the territory of the Republic of Poland as a family member of an EU citizen,
  11. is a family member of an EU citizen who is not an EU citizen but with the right to reside in Poland,
  12. has a temporary residence and work permit, an EU Blue Card, a temporary residence permit for the purpose of performing work by a foreigner delegated by a foreign employer or a temporary residence permit in connection with conducting business activity - on the conditions specified in this permit,
  13. resides in the territory of the Republic of Poland in connection with the use of mobility or intra-corporate transfer,
  14. has a temporary residence permit in the Republic of Poland granted due to studies, scientific research, for the purpose of family reunion, for victims of human trafficking, temporary residence permit due to the status of a long-term EU resident in another EU member state or special rights for Turkish citizens,
  15. is a spouse of a Polish citizen or a foreigner referred to in points 1-7 and has a temporary residence permit in the territory of the Republic of Poland granted in connection with their marriage,
  16. is a descendant of a Polish citizen or a foreigner referred to in points 1-7 holding a temporary residence permit on the territory of the Republic of Poland,
  17. has a temporary residence permit in the territory of the Republic of Poland granted to persons using mobility and their families,
  18. stays on the territory of the Republic of Poland on the basis of a stamp in the travel document, which confirms the submission of an application for a temporary, permanent or residence permit for a long-term resident of the EU, if he was exempted from the obligation to have a work permit immediately before submitting the application,
  19. jest uprawniony do przebywania i wykonywania pracy na terytorium państwa członkowskiego UE. EOG lub Szwajcarii,  który jest zatrudniony przez pracodawcę mającego siedzibę na terytorium tego państwa oraz czasowo delegowany przez tego pracodawcę w celu świadczenia usług na terytorium Rzeczypospolitej Polskiej

  20. is entitled to residing and working within the territory of a member state of the EU, EEA or Switzerland, who is employed by an employer having their headquarters within the territory of that country and temporary delegated by that employer to provide services within the territory of the Republic of Poland;

  21. international agreements or separate provisions allow the foreigner to perform work without the need for having the permit.

Moreover, exempted from the obligation to obtain a work permit are foreigners:

  • conducting training courses, undergoing professional trainings, serving as advisers, supervisors or performing a function requiring high qualifications and skills in programmes implemented under activities of the European Union or other international aid programmes, also on the basis of loans taken by the government of the Republic of Poland;

  • being foreign language teachers working in preschools, schools, establishments, centres, teacher training centres or colleges, referred to in provisions on the educational system or in Voluntary Work Corpses;

  • being members of armed forces or civilian staff, performing work in the international military structures located within the territory of the Republic of Poland, or being foreigners delegated to implement armament programmes implemented under the agreements to which the Republic of Poland is a party;

  • being permanent correspondents of the mass media, who were given accreditation, at a request of the Editor-in Chief of a foreign editorial department or agency, by the minister competent for Foreign Affairs, however, only within the scope of professional journalist activities performed for this editorial department or agency;

  • performing artistic services, solo or in troupes, lasting up to 30 days in a given calendar year;

  • delivering, up to 30 days in a given calendar year, occasional lectures, speeches or presentations with particular scientific or artistic value, provided that their permanent residence is located outside the territory of Poland;

  • being athletes performing, up to 30 days in a calendar year, work for an entity seated within the territory of the Republic of Poland, in relation with sport competitions;

  • performing work in relation with internationally prominent sporting events directed by a relevant international sport organisation;

  • being a member of the clergy, member of religious orders or other person performing work related to their religious function in churches and religious associations and in national inter-church organisations the status of which is regulated by an international agreement, provisions on the relationship between the State and the church or another religious association, or who act on the basis of entry in the register of churches and other religious associations, and also who perform work as part of performing religious function in other entities, on the basis of delegation from the relevant body of the church or another religious association, or its legal entity;

  • being students, who perform work under professional internships, to which they were directed by organisations being members of the international student associations;

  • being students, who perform work under cooperation of public employment services and their foreign partners, if the need to entrust performance of work to a foreigner is confirmed by the competent employment body;

  • being students of universities and vocational schools who were delegated to perform work under professional internship by the rules of their studies or the syllabus, for a period not exceeding 6 months in a calendar year, provided that they were delegated for such internship by their relevant university or vocational school under an agreement concluded between their relevant university or vocational school and the employer, if it was registered in the District Labour Office competent for the place of residence/ seat of the employer;

  • being students of universities and vocational schools in the European Union member states or countries of the European Economic Area not being part of the European Union or the Swiss Confederation, who perform work under professional internship by the rules of their studies or the syllabus, under the condition that they were delegated for such internship by their relevant university or vocational school;

  • participating in the cultural or educational exchange programmes, development and humanitarian aid programmes or working holiday schemes for students, organised in the minister competent for labour;

  • performing work as research workers in the entities referred to in regulations on research institutes;

  • delegated by a foreign employer to the territory of the Republic of Poland, if they retain the permanent place of residence abroad, for the period not exceeding 3 months in a calendar year, for the purpose of:

    • performing assembly, conservation and repair works, of the delivered technologically complete equipment, constructions, machinery or other devices, if the foreign employer is the manufacturer thereof,

    • performing acceptance of the ordered equipment, machinery, other devices or parts, made by Polish entrepreneur,

    • providing training to employees of the Polish employer being the receiver of the equipment, constructions, machinery or other devices, referred to in letter a, within the scope of its handling and operation,

    • assembly and disassembly of exhibition stands as well as supervision thereon, in the exhibitor in the foreign employer, who delegates them for this purpose;

  • performing work for delegates of the European Parliament in relation with the capacity thereof;

  • empowered in accordance with the principals as stated in legal acts issued by the bodies designated pursuant to the Agreement establishing an Association between the European Economic Community and Turkey, signed in Ankara on 12 September 1963 (Official Journal UE L 217 of 29.12.1964 p. 3687, – Official Journal EU Polish special edition, chapt. 11, t. 11, p. 10).

If none of the aforementioned categories applies to your employee, you should apply for a work permit. 

To complicated? We have prepared a guide: CHECK IF YOUR EMPLOYEE NEEDS A WORK PERMIT 

When should I apply?

An application must be submitted if you would like to hire a foreigner who is not exempt from the necessity to obtain a work permit. 

Check what kind of a work permit is required for your employee. 

Prior to applying, read our tips on how to fill out an application form.

Where should I apply?

  • by post to the address of the Department for Foreigners in Poznań or one of the office's delegations, check the addresses
  • electronically at: praca.gov.pl 

Please note that some documents must be submitted in the original, especially the Labour Market Test (if it is required for a given post), as well as the power of attorney for a person representing the entity/person conducting business activity. 

More information:

What documents do I need?

The required documents include the following:

TYPE A work permit

You apply for a TYPE A work permit when your employee will be working in Poland and you are operating in Poland.

Documents required to be granted TYPE A work permit:

  • an application for a work permit completed in accordance with the instructions and signed by a person authorised to represent the employer (download it here)
  • company agreement - if the entity entrusting the performance of work by a foreigner is a limited liability company in organization or a civil partnership or copies of notarial deeds on the establishment of the company - if the entity entrusting the performance of work by a foreigner is a joint stock company in organization;
  • a copy of all filled-in pages of a valid travel document of the foreigner to which the application refers, and if the foreigner does not have a valid travel document and it is not possible to obtain it - a copy of another valid document confirming his/her identity;
  • Labour market test, if required. The labour market test should be attached in the original to each application.

Check if you need a labour market test 

  • documents confirming the foreigner's fulfillment of the requirements for job candidates by the entity entrusting the performance of work, specified in the labour market test about the inability to meet the employer's staffing needs, if the labour market test was required,
  • a document drawn up by the user employer confirming the agreement regarding the referral of a foreigner by a temporary employment agency - if the agency entrusting work is that agency,
  • proof of payment of the fee;
  • documents confirming the fulfillment of qualification requirements and other conditions necessary to perform work in a regulated profession, as well as other documents confirming the fulfillment of the requirements set out in separate regulations, which may affect the outcome of the procedure,
  • statement of the entity entrusting work to a foreigner regarding circumstances specified in Article 88j(1)(3-7) of the Act on employment promotion and labour market institutions (download it here). It should be signed only by the employer in person (statement regarding criminal act). In case of companies that statement should be signed by representative who is indicated in the National Court Register (KRS). In case of unincorporated entity such as partnership, statement should be signed by all partners. This statement must be signed by employer, no attorney-in-fact allowed;
  • original of power of attorney (download it here).  (in case the employer does not submit the application in person).
The Governor may request the submission of documents confirming compliance with the requirements referred to in art. 88h of the Act on employment promotion and labor market institutions (regarding the obligations of the employing entity) and original documents submitted for the application.

TYPE B work permit

You submit an application for a work permit TYPE B when the foreigner holds a position in the management board of a legal entity included in the register of entrepreneurs or being a capital company in an organization or runs a limited partnership or a limited joint-stock partnership as a general partner, or in connection with granting him/her a power of attorney for a period exceeding 6 months in total during the following 12 months.

To get a TYPE B work permit, you must submit:

  • a completed application for a work permit (download it here),

  • company agreement - if the entity entrusting the performance of work by a foreigner is a limited liability company in organization or a civil partnership or copies of notarial deeds on the establishment of the company - if the entity entrusting the performance of work by a foreigner is a joint stock company in organization;

  • a copy of foreinger's valid identity card or a copy of his/her valid travel document or, if you do not have such a document and you cannot obtain it from the foreigner, a copy of another valid document confirming identity of the foreigner

  • copies of documents confirming the occurrence of circumstances referred to in art. 88c sec. 8 of the Act, i.e.:
    • completion by a foreigner in the period of 3 years preceding the submission of an application for a work permit to graduate from a school or a higher education institution based on the territory of the Republic of Poland or another state of the European Economic Area or the Swiss Confederation or being a doctoral student at a doctoral school run by an entity based on the territory of the Republic of Poland,
    • legal and uninterrupted stay of a foreigner, for 3 years preceding the submission of an application for a work permit.
  • a statement of the amount of income earned or loss incurred by the entity entrusting the performance of work to a foreigner as a corporate income tax payer in the tax year preceding the submission of the application together with a confirmation of submission to the Tax Office;
  • documents confirming the state of employment for the period of the year preceding the submission of the application, in order to prove the employment for an indefinite period of time and full-time employment for a period of at least one year preceding the submission of the application of at least two employees who are not subject to the obligation to hold a work permit,
  • documents confirming the possession of means or activities allowing to meet in the future the conditions specified in art. 88 c sec. 4 item 1 of the Act, in particular by conducting activities contributing to the growth of investments, technology transfer, introduction of beneficial innovations or job creation 
  • information about the current state of employment in the entity entrusting work to a foreigner, if the party applies for a permit for a period exceeding 3 years.

  • certified copies of the supporting documents providing evidence that the requirements laid down under separate statutory provision are met, that may have an effect on the result of the proceedings;

  • proof of payment of the fee;

  • statement of the entity entrusting work to a foreigner regarding circumstances specified in Article 88j(1)(3-7) of the Act on employment promotion and labour market institutions (download it here). It should be signed only by the employer in person (statement regarding criminal act). In case of companies that statement should be signed by representative who is indicated in the National Court Register (KRS). In case of unincorporated entity such as partnership, statement should be signed by all partners. This statement must be signed by employer, no attorney-in-fact allowed;

  • original of power of attorney (dowload it here).  (in case the employer does not submit the application in person).

An entity entrusting the performance of work to a foreigner who applies for a permit for more than one foreigner at the same time may attach one copy of the above mentioned documents to the submitted applications.

The Governor may request the submission of documents confirming compliance with the requirements referred to in art. 88h of the Act on employment promotion and labor market institutions (regarding the obligations of the employing entity) and original documents submitted for the application.

TYPE C work permit

Work permit type C is granted if a foreigner is working for a non-Polish employer and is delegated for more than 30 days to a branch or facility located in Poland, within the meaninig of the law as in the Act of 26 July 1991 on personal income tax, with a foreign employee.

To get a TYPE C work permit, you must submit:

  • a completed application for a work permit (download it here),
  • a document from the relevant register confirming the legal status and form or nature of the activity carried out by the foreign employer,

  • documents confirming that the foreigner performs work for a foreign employer and will be delegated to perform work in the territory of the Republic of Poland;

  • copies of all completed pages from the valid travel document of the foreigner to whom the application relates, and if the foreigner does not have a valid travel document and is unable to obtain it - a copy of another valid document confirming his/hers identity,

  • Confirmation of the foreign employer indicating a representative residing in Poland and authorized to fulfilled obligations laid down in point 1 and 2 /wage and working conditions/ and to represent the employer before Province Governor or other authorities specified in Article 88f(3) (Province Governor, field unit of Social Insurance Fund (ZUS), consul, National Labour Inspectorate, National Court Administration, Border Guard, Police), if a foreigner is delegated to work in Poland for a period of time exceeding 30 days in calendar year,

  • letter of delegation issued by a foreign employer,
  • documents confirming the connections referred to in art. 88 clause 1 point 3 of the Act on employment promotion and labor market institutions.

  • certified copies of the supporting documents providing evidence that the requirements laid down under separate statutory provision are met, that may have an effect on the result of the proceedings;

  • proof of payment of the fee;

  • statement of the entity entrusting work to a foreigner regarding circumstances specified in Article 88j(1)(3-7) of the Act on employment promotion and labour market institutions (download it here). It should be signed only by the employer in person (statement regarding criminal act). In case of companies that statement should be signed by representative who is indicated in the National Court Register (KRS). In case of unincorporated entity such as partnership, statement should be signed by all partners. This statement must be signed by employer, no attorney-in-fact allowed;

  • original of power of attorney (download it here).  (in case the employer does not submit the application in person).

An entity entrusting the performance of work to a foreigner who applies for a permit for more than one foreigner at the same time may attach one copy of the above mentioned documents to the submitted applications.

Remember that documents in other than Polish language should be submitted together with their sworn translation into Polish.

The Governor may request the submission of documents confirming compliance with the requirements referred to in art. 88h of the Act on employment promotion and labor market institutions (regarding the obligations of the employing entity) and original documents submitted for the application.

TYPE D work permit

Work permit type D is granted if a foreigner performs work for foreign employer having no branch, facility or other kind of organized activity in Poland and is delegated to work in Poland to provide temporary and occasional (export services).

To get a TYPE D work permit, you must submit:

  • application form completed in accordance with the instruction and signed by authorized person to represent employer (download it here)

  • confirmation from the competent registry regarding legal status and type of conducted business activity by foreign employer;

  • document confirming delegation by a foreign employer to Poland for work purpose;

  • copy of a valid travel document of the foreigner that application concerns; in a particular case, when the person has no valid travel document and it is impossible to obtain it, s/he may present other identity confirming document;

  • copy of an agreement on the basis of which service will be provided,

  • letter of delegation issued by a foreign employer,

  • certified copies of the supporting documents providing evidence that the requirements laid down under separate statutory provision are met, that may have an effect on the result of the proceedings;

  • proof of payment of the fee;

  • statement of the entity entrusting work to a foreigner regarding circumstances specified in Article 88j(1)(3-7) of the Act on employment promotion and labour market institutions (download it here). It should be signed only by the employer in person (statement regarding criminal act). In case of companies that statement should be signed by representative who is indicated in the National Court Register (KRS). In case of unincorporated entity such as partnership, statement should be signed by all partners. This statement must be signed by employer, no attorney-in-fact allowed;

  • original of power of attorney (download it here).  (in case the employer does not submit the application in person).

Remember that documents in other than Polish language should be submitted together with their sworn translation into Polish.

During the proceedings you may be asked to submit documents supporting evidence that the requirements specified in Article 88h of the Act on employment promotion and labour market institutions (obligations of the employer) are fulfilled together with originals of the all documents submitted with the application.

TYPE E work permit

Work permit type E is granted if a foreigner performs work for foreign employer and is delegated to work in Poland for a period of time exceeding 30 days during the following 6 months for other reason than specified in  work permit type B, C or D.

To get a TYPE E work permit, you must submit:

  • Application form completed in accordance with the instruction and signed by authorized person to represent employer (download it here). 

  • Confirmation from the competent registry regarding legal status and type of conducted business activity by foreign employer;

  • Documents confirming that the foreigner performs work for a foreign employer and will be delegated to perform work in the territory of the Republic of Poland;

  • Copy of a valid travel document of the foreigner that application concerns; in a particular case, when the person has no valid travel document and it is impossible to obtain it, s/he may present other identity confirming document;

  • Letter of delegation issued by a foreign employer,

  • Certified copies of the supporting documents providing evidence that the requirements laid down under separate statutory provision are met, that may have an effect on the result of the proceedings;

  • proof of payment of the fee, specifying the foreigner to whom the application relates;

  • Statement of the entity entrusting work to a foreigner regarding circumstances specified in Article 88j(1)(3-7) of the Act on employment promotion and labour market institutions (download it here). It should be signed only by the employer in person (statement regarding criminal act). In case of companies that statement should be signed by representative who is indicated in the National Court Register (KRS). In case of unincorporated entity such as partnership, statement should be signed by all partners. This statement must be signed by employer, no attorney-in-fact allowed;

  • original of power of attorney (download it here).  (in case the employer does not submit the application in person).

Remember that documents in other than Polish language should be submitted together with their sworn translation into Polish.
An entity entrusting the performance of work to a foreigner who applies for a permit for more than one foreigner at the same time may attach one copy of the above mentioned documents to the submitted applications.

During the proceedings you may be asked to submit documents supporting evidence that the requirements specified in Article 88h of the Act on employment promotion and labour market institutions (obligations of the employer) are fulfilled together with originals of the all documents submitted with the application.

Work permit - payments for issuing the permit

The payment for issuing a work permit is:

50 zł – if you intend to entrust work to a foreigner for a period not exceeding 3 months (permit type A, B, C and E)

PAY ONLINE

100 zł –if you intend to entrust work to a foreigner for a period exceeding 3 months (permit type A, B, C and E)

PAY ONLINE

200 zł – if the entity entrusting work to a foreigner intends to delegate a foreigner to the territory of the Republic of Poland in order to perform an export service (work permit type D)

PAY ONLINE

You can also make payments in a traditional way to our account:
Wielkopolski Urząd Wojewódzki
Poznań, al. Niepodległości 16/18
70 1010 1469 0000 3922 3100 0000 

The payment is made for submitting the application and is non-refundable regardless of the result. You should make a payment for each application separately - please remember to provide the name and surname of the Foreigner to whom the payment relates.

If you appoint a proxy, you must pay an additional fee of 17zł for each power of attorney. The fee for the power of attorney is not charged in the case of applications concerning the performance of work on the basis of an employment relationship, service relationship or contract of outwork.

The fee for the power of attorney is paid to the account of the relevant City Hall. Links to power of attorney fees depending on the city can be found in the section FEES

What should I know?

Read our guide

Obligations of an employer applying for a work permit

Read our guide

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Application check-list

Updated: 26-05-2023

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FAQ

A foreigner has a residence card issued in another province, what must the employer do to employ a given foreigner?

You may legalize his/her work by a work permit, declaration on entrusting work to a foreigner or new residence card (residence and work permit).

A foreigner entered Poland in visa-free travel, can he be employed?

Yes, as long as the foreigner will have a work permit or a registered declaration on entrusting work to a foreigner. 

A stay in visa-free travel is legal for a total of 90 days in a 180-day period.

The employer has a Type A work permit for a foreigner. Can he send a foreigner to work in the territory of EU countries?

You have to check the other countries regulations regarding the work of foreigners and posted/delegated workers.

Can a foreigner who has applied for a temporary residence and work permit and has a stamp in his passport according to the changes since 01/01/2018 work legally without a declaration on entrusting work to a foreigner or a work permit?

No, they must have a legalised job. Unless, on the day of the application for a temporary residence and work permit, they had a valid, previously issued work permit, or a temporary residence and work permit, or a declaration on entrusting work to a foreigner for the same employer and the same...

read the whole answer...

Who applies for a work permit?

Employer for whom the foreigner will work.