Business activity

This information is not a source of law. It is based on binding laws and regulations. However, please remember that it relates to typical frequently occurring cases, and may not be fully applicable to a particular case. The number and type of documents, which may be required by authorities during the proceedings, may differ from the ones listed as they are determined on a case-by-case basis. If case of doubts, do not hesitate to contact our office for detailled information on your individual case or check binding regulations.


When should I apply?

You should apply for a temporary residence permit if you wish to stay in Poland for a period exceeding 3 months and your primary purpose of stay is business activity.

Conducting business activity means:

  • performing the function of a board member in a limited liability company or joint-stock partnership, which you have created, or in which the stock/shares you have acquired or taken over,
  • running the affairs of a limited partnership or limited joint-stock partnership by a general partner,
  • acting as a proxy.

You should apply for a residence permit in person before your current legal status expires (i.e. before your visa or residence card expires).

If you apply to extend your stay in Poland before the expiry date of your legal status, you can legally remain in Poland while your application is pending. Make sure you have submitted an error-free application. Your passport must be valid at this time.

If you run a business in Poland, you cannot submit an application for temporary residence and work - in such a situation we will be forced to issue the initiation of proceedings denied.

If you perform the function of a board member as a legal entity, which is subjected to entry in a National Court Register (KRS), and you are not in possession of its shares/stock, you should submit an application for a temporary residence and work permit. However, remember that in such case, we will also check the condition of the company you work for.

The procedure for granting a temporary residence permit in order to conduct a business activity requires the analysis of many financial documents of the company, as well as examining the impact of the business activity on the Polish economy, which is why the proceedings are more complicated and take longer. Remember that completing as many documents as possible about your business while submitting the application significantly speeds up the procedure.

Before you apply read our tips on how to fill out an application form

Where should I apply?

You may apply in person at the Department for Foreigners in Poznań or one of the office's delegations: Book your visit

If you cannot apply in person before your current legal status expires, please send your application by post to meet the deadline.

What counts is the date of postage at the post office.

If you apply by post, your next step is to visit the office in person to give your fingerprints - make an appointment 

During your visit, you may also file other documents that are required to get a stamp in your passport.

Learn how to give your fingerprints

What documents do I need?

Documents required to obtain a stamp in your passport (i.e. formal requirements)

  • Application completed in accordance with the instructions in 1 copy (application to be downloaded). The form can be also obtained at all offices.
  • 4 photographs
  • A photocopy of a valid travel document (the original for inspection), in a particularly justified case, when you do not have a valid travel document and you are not able to obtain one, you may present another document confirming your identity.
  • Annex No 1 (download it here) to the application for the temporary residence permit should be fully completed and signed by an employer or a person authorised for representation of a company.

  • Annex 1 (download it here) If you perform the function of a board member in a company which you have created, or in which the stock/shares you have acquired or taken over; you run the company’s (limited partnership, limited joint-stock partnership)  affairs by a general partner; you act as a proxy. If you perform several functions, submit Annex 1 to each of the listed functions separately.

Annex 1 should be signed by an authorized person to represent in KRS (National Court Register). If you submit an application form for performing the function in company which you represent, the Annex 1 should be signed by another authorized person from the managing board. These can be either an independent proxy or an attorney-in-fact appointed by the managing board. You cannot sign Annex 1 to your application yourself.

Confirmation of the payment of stamp duty is required to begin the proceedings.

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Please remember to submit all of the documents in original or in certified copy.

Documents needed to grant the permit:

I am a sole trader/sole proprietorship/self-employed

If you are a sole trader and you are registered in CEiDG (Central Register and Information on Economic Activity), you have to enclose the following documents together with your temporary residence permit application form: 

If your company has reached in the year preceding the submission of your application the income not lower than twelve times the average monthly salary gross in national’s economy in the region in which your company is registered office or place of residence, (the amount is announced by the President of the Central Statistical Office), you must enclose:

  • PIT-36 (Personal Income Tax) or PIT-28 for the tax year preceding the submission of  the application together with the Tax Office (the Revenue) confirmation of posting or Certificate from the Tax Office for earned income,
  • Certificate from ZUS (Social Insurance Institution) confirming that you have no arrears in payments of contributions and Certificate from the Tax Office ( the Revenue) that your company’s taxes are not in arrears.

If your company has not reached in the year preceding the submission of your application the income not lower than twelve times the average monthly salary gross in national’s economy in the region in which your company is registered office or place of residence, (the amount is announced by the President of the Central Statistical Office), you must enclose: 

  • documents confirming that your company employs at least 2 Polish citizens or foreigners who are entitled to work in Poland. They have to work for a minimum period of time 1 year before your submission of the application. Documents you can enclose are : employment contracts for your employees, confirmation from ZUS that you pay contributions regularly for your employees for the whole period of employment;
  • documents indicating the possibility of fulfillment these conditions in the future:
    • latest PIT-36 or PIT-28 together with the Tax Office confirmation of posting,
    • current revenue and expense ledger,
    • company’s bank account statement that confirms you have enough financial resources for keeping your current business activity,
    • agreements/ contracts,
    • confirmation of your investments e.g. VAT invoices, receipts,
    • rental agreement for your business,
    • employment contracts/contracts for your employees,
    • information about your warehouse availability,
    • certificate from ZUS confirming that you have no arrears in payments of contributions and Certificate from the Tax Office that your company’s taxes are not in arrears.

I run a company/partnership/corporation

If you are a board member or a proxy in a company and you have the company’s shares or you do have the company’s shares but you do not perform any function in it, you should apply for a temporary residence and work permit due to conducting a business activity. You have to enclose, together with the application form, the following valid documents confirming: 

One of the documents you can enclose is a resolution of partners (shareholders) granting you a fee for performing the duties of board member or employment contract for performing the function of board member. If you have got an income from another sources, you can also attach an employment contract from another company. Remember also to attach a valid work permit (link) for that company for a relevant position. 

Contract of employment for performing function of board member must be signed by authorized person to conclude contracts of employment with members of board. You are obliged to enclose a document which confirms that fact (e.g. the power of attorney). Remember you cannot sign the contract of employment with yourself. 

If your company has reached in the year preceding the submission of your application the income not lower than twelve times the average monthly salary gross in national’s economy in region where your company is registered office or place of residence, (the amount is announced by the President of the Central Statistical Office), you must enclose:

  • CIT-8 (Corporate Income Tax) PIT for the tax year preceding the submission of the application together with the Tax Office (the Revenue) confirmation of posting or Certificate from the Tax Office for earned income,
  • Certificate from ZUS (Social Insurance Institution) confirming that you have no arrears in payments of contributions and Certificate from the Tax Office (the Revenue) that your company’s taxes are not in arrears.

If your company has not reached in the year preceding the submission of your application the income not lower than twelve times the average monthly salary gross in national’s economy in region where your company is registered office or place of residence, ( the amount is announced by the President of the Central Statistical Office), you must enclose: 

documents confirming that your company employs at least 2 Polish citizens or foreigners who are entitled to work in Poland. They have to work for a minimum period of time 1 year before your submission of the application. Documents you can enclose are: employment contracts for your employees, confirmation from ZUS that you pay contributions regularly for your employees for the whole period of employment:

  • documents indicating the possibility of fulfillment these conditions in the future,
  • CIT-8 for the previous year together with the Tax Office confirmation of posting or Certificate from the Tax Office for earned income,
    • profit and loss account,
    • company balance sheet,
    • business plan,
    • company’s bank account statement that confirms you have enough financial resources for current business activity,
    • agreements/ contracts,
    • confirmation of your investments e.g. VAT invoices, receipts,
    • rental agreement for your business,
    • employment contracts/contracts of mandate for your employees,
    • information about your warehouse availability,
    • certificate from ZUS confirming that you have no arrears in payments of  contributions and Certificate from the Tax Office that your company’s taxes are not in arrears.

I perform the function of a board member but I do not have any shares

If you perform the function of a board member in a company and you do not have any shares in that company, apply for a temporary residence and work permit. In addition to fulfillment the conditions to get a temporary residence and work permit, you will have to declare that the company where you perform the function meets the income conditions. Then submit the documents related to business activity as in cases mentioned above. 

What I should know?

Read our guide

You have to inform the local Governor where your permit has been issued about termination of your business activity within 15 days. If you want to set up another business or acquire shares of another company, you have to submit new application form for a temporary residence and work permit. If you do not submit a new application, we will start the procedure of withdrawing your permit, because the purpose of stay which you declared when submitting the application for temporary stay has ceased to exist. If you do not do this, we may refuse to grant you another temporary residence permit.

I have received my decison - how to get my residence card now?

The residence card is issued after you have received your decision with your permit.

Read more: How to receive residence card? 

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FAQ

Where and how to set up a business activity?

If you want to register your company in Central Register and Information on Economic Activity you have to go to City Office/County (District) Office. For the city of Poznan it is: City Office in Poznań, the Department of Business Activity and Agriculture, 61-441 Poznań, ul. 28 Czerwca 1956 r. nr...

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I run a business activity in Poland. Can I submit an application for a temporary residence and work permit?

If you run a company, you cannot apply for a temporary residence and work permit – in this situation we will deny to initiate proceedings. You need to submit an application for business activity purpose, even if...

read the whole answer...

What requirements must be met by the business so that I can obtain a permit due to business activity?

Basic requirements are:

  • income: in the year preceding the submission of your application, your company must achieve an income not lower than twelve times the average monthly salary gross in the region/province in which the company or business has its registered office or place of...
read the whole answer...

What are the minimum financial requirements that the company must meet to obtain a temporary residence permit under the art. 142 paragraph 1 point 3 lit. b - conditional mode?

If the company does not meet the income conditions and you do not employ Polish citizens/foreigners, you must prove that you have sufficient funds to meet these conditions in the future. It is worth submitting documents indicating that the company/activity has sufficient resources to satisfy its...

read the whole answer...

Can I obtain a residence permit if the company is newly established and does not yet generate income?

If the company does not meet the income conditions and does not employ Polish citizens/foreigners, you must prove that you have sufficient funds to meet these conditions in the future. It is worth submitting documents indicating that the company has funds for debts, salaries for employees and to...

read the whole answer...